SharePoint Foundation 2010 and Office Web Applications
Several posts ago, I promised to provide some insight on the new development capabilities for SharePoint 2010 within Visual Studio 2010. Yeah, I’m still working on that. However, I did get around to installing and test driving Office Web Applications on top of SharePoint foundation and I have to say that I am quite impressed so far.
In recent years, it has become evident that Microsoft needs to port their office suite to the Word Wide Web in order to compete with Google Apps. For Office 2010, Microsoft has stepped up to the challenge by releasing a free online Office suite, appropriately named Office Web Applications. Despite being a bit rough around the edges, the applications provide an excellent idea of what direction Microsoft is headed in, and it certainly looks good.
In my opinion, there’s one huge advantage that Microsoft has over some (but not all) of the other competitors in the Online Office Suite market: Organizations have the option to host the Office Web Applications themselves. For organizations that can’t or don’t want to use a hosted solution, this could be huge. To get there, Microsoft has married the document management capabilities of Microsoft SharePoint with the new functionality that the Office Web Applications offer. As a system administrator, you must play the role of the priest in this wedding: Getting the Office Web Apps functionality requires a separate installation from SharePoint. The good news is that installing Office Web Apps feels relatively painless. As for the benefits? Well, imagine opening a Word document in SharePoint without ever opening Microsoft Word. Now imagine editing that document and saving it back to SharePoint without ever opening Word or even leaving your web browser. Daddy like.
From both an interface and functionality perspective, SharePoint and Office Web Apps integrate fairly well. By default, the Microsoft Word Web App opens documents in a read-only view. With this view, documents are displayed almost identically to how they look within the installed version Microsoft Word. Most text can be selected and copied to the clipboard. It’s like viewing a PDF document in a browser, but without the terrible Adobe Reader browser plug-in.
So how does the Word Web App do at actually editing documents? Well, it provides a lot of great functionality, but it does leave something to be desired. A familiar ribbon is displayed at the top of the page, with basic tools for formatting text, inserting pictures, and creating tables. Just don’t expect all of the special features that you’re used to seeing in the installed version of Word. It is free, after all. A few of the documents I tested did not have certain formatting settings that were visible in the online editor, such as table backgrounds. I’m not surprised by that. Overall, I see this as a great way to generate quick documentation or take notes, but I wouldn’t recommend it for advanced publishing. In fact, I wouldn’t recommend any of the online document editors for advanced publishing. They just aren’t that robust.

The Word Web App provides a lot of basic document editing functionality. Just don't expect to do a mail merge through it.
One of the most significant features (if you want to call it that) of the Office Web Apps is that they work across browsers, just like SharePoint 2010. This has always been a huge pain point for me with SharePoint 2007 and a few other Microsoft web products, because they have traditionally catered to Internet Explorer, and I am a Firefox user. There is also better support for viewing SharePoint sites and Word documents from mobile devices. I’m glad that culture at Microsoft has shifted such that they realize that cross-browser (and cross-platform) support will be crucial to their success in the future and I hope they continue down that path.
I haven’t had a chance to try out the Excel Web App, or the PowerPoint Viewer. I’ll save those for another weekend. Some good news for those waiting for the production version of SharePoint and Office 2010: Microsoft just announced that these products will launch on May 12, 2010 and RTM sometime in April. It will be interesting to see if there are any new features between the Betas and the RTMs. Regardless, I’m really looking forward to the latest iteration of these products.
If you’re looking for more information about Office Web Applications, be sure to check out the Office Web Apps blog on MSDN: http://blogs.msdn.com/officewebapps/ .

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